The Simple Stuff

As a result of requests from club members the Board has developed a new booking system replacing the current system from Saturday 17 May.

The new system is accessed from the club website via the ENTRIES menu and is currently called NEW EVENT SYSTEM. Click on this and scroll through and select the event you wish to enter.

Entry is straight forward, enter your name, your team’s names (if a team event) and your email address. Then select SUBMIT.

You will receive a confirmation email and you and your team’s names will appear in the table labelled CURRENT ENTRANTS.

You can access the event system via this link

https://www.mairangibowls.org.nz/events/

If you have any questions or need help contact Russell Parkinson or Allan Langley.

The Detailed Stuff

In introducing this new system there are a few “guidelines” which members need to be aware of in order that the system responds to previous concerns.

Team Entry – When booking a game, and so the system works as intended, FULL teams should be named. While you can show TBC for team members the system is there so everyone can see who has entered. Your help in making this work is appreciated.

Single Entry – If you do not have a team but want to indicate you are available, you can add your name and in place of the other player names make a note that you are looking for a team. This will not guarantee a place in a team or entry but will let everyone know you are available. Please note that it is YOUR responsibility to follow up with other single entries and check if you are entered in a team.

Changing Team Members –  If for any reason a team member has to be subsequently changed or you withdraw your team please contact the organiser at the earliest opportunity so the team list can be updated.

Close Off Times – The close off times for events is shown in the event information. The organiser will add a note to the Current Entrants list indicating that the entries are now closed. You will still be able to add your name after this but you will be a reserve player or team, and not in the draw unless informed otherwise.

Winter Triples Balloting Out – Over winter season a maximum of 18 teams can be accommodated for Thursday Triples. Should more than this number be entered, incomplete teams will be balloted out first. Please note there is no restriction on entries other than the close off time. So there is no need to block book entries, add names you have not checked or enter an incomplete team. Everyone who has entered prior to the close off time will be considered and “go into the pool”. This ensures everyone gets a fair chance at entering and the Board gets to see if the number of teams being balloted out requires any changes in future years.

Close off times for Thursday events is 5pm on the Monday prior and to allow sufficient time for the organisers to cope with necessary behind the scenes organising this will be enforced.

Hopefully no team will be balloted out more than once.  However, if your “team” was balloted out because it was incomplete it does NOT count as “your turn” to be balloted out. In other words, and to be clear, in such circumstances a team could be balloted out more than once over the winter.

Efforts will be made to ensure that any balloted out team gets an entry into the next week’s draw but it is your responsibility to make the entry prior to the close off time.

We believe the new system responds to previous concerns and members requests however to ensure this continues to work as intended it does require some input from members.

When booking please ensure accuracy (particularly email addresses) in the details required and make every effort to name your team members at the time of booking.

Good Luck.